mchambers
Former CCA member
Capital Cichlid Association,Inc.
Minutes of a Meeting
of the Board of Directors
held on November 1, 2015
A meeting of the Board of Directors of the Capital Cichlid Association, Inc. was held at approximately 10 a.m. on November 1, 2015 at 14916 Perrywood Dr., Burtonsville, Maryland. Jon Clark, Matthew Chambers, Frank Cowherd, Tony Horos, Christine Keys, Manuel Moro, and Michael O’Shea, being a majority of the members of the Board, were present. Mr. Clark acted as Chairman of the Meeting and Mr. Chambers acted as Secretary of the Meeting for purposes of recording the minutes of the Meeting.
It was determined that notice of the Meeting was timely and properly provided to each Committee member and that a quorum was established for purposes of conducting the business to be presented, discussed, and acted on at the Meeting.
Mr. Clark brought the Meeting to order. Mr. Clark said that there were six items on the agenda: planning for the 2016 Big Fish Deal, the 2016 speaker schedule, Chairman succession planning, finances, chair positions, meeting logistics, and any other matters any of the members wished to raise.
Mr. Clark suggested that it would be appropriate first to consider the Big Fish Deal. Mr. Clark reported that he and Mr. Horos had met with the Gaithersburg Hilton representatives and had a productive meeting. He said that the proposed dates were March 4-6, 2016. Mr. Moro reported on his meeting with representatives of the Gaithersburg Holiday Inn. He noted that the location of the Holiday Inn was quite close to the Gaithersburg Hilton, so that they should be considered equivalent from that point of view. He said that he did not yet have a formal proposal from the Holiday Inn, but that he expected the proposal to be slightly less expensive than that of the Hilton. He said, however, that the Holiday Inn was perhaps not quite as nice a facility. The members discussed the merits of the two locations, including the probable differences in price. They also discussed whether it would be possible to host the Big Fish Deal on another date, but noted the likelihood of conflicts with other aquatic events and with other hotel events. They also discussed the past experience with the Gaithersburg Hilton. It was the consensus of the members that it would be appropriate to hold the Big Fish Deal March 4-6, 2016 at the Gaithersburg Hilton, subject to the final negotiation of the contractual terms.
Mr. Clark then said it would be appropriate to discuss the speakers for the Big Fish Deal. He proposed two prominent speakers who he believed would be willing to speak. The members then discussed those two speakers, other potential speakers, the range of topics to be covered, and related matters. Mr. Clark, Mr. Horos, and Ms. Keys agreed to contact some of the potential speakers.
Mr. Clark said that the members also should discuss the proposed program for the Big Fish Deal. He noted that the program had had in the past a children’s program, and aquarium beautiful competition, a rare fish auction, and a marketplace. The members discussed each of the programs and the mechanics of presenting them in 2016. It was the consensus of the members that each of these aspects of the program should be continued in 2016. Various board members agreed to take the lead on these aspects.
Mr. Clark said it would be appropriate for the Board to authorize him to formalize the arrangements with the Gaithersburg Hilton. Thereafter, on motion duly made and seconded, the following resolution was adopted unanimously:
RESOLVED, that the Association will hold the 2016 Big Fish Deal at the Gaithersburg Hilton March 4-6, 2016; and further
RESOLVED, that the officers of the Association are authorized to cause the Association to enter into a contract with the Gaithersburg Hilton on such terms and conditions as they deem appropriate; and further
RESOLVED, that the appropriate officers of the Association be, and each of them hereby is, authorized and directed to take such actions as they may determine to be necessary or appropriate in order to implement the actions authorized by the foregoing resolutions.
Mr. Clark then suggested that the members discuss the speaker schedule for 2016. They discussed the speakers they had committed, including the topics to be addressed, and identified other potential speakers. Various members agreed to contact potential speakers and to report back.
Mr. Clark then raised the topic of the Association’s filing status in the state of Maryland. He said that it was possible that the Association had missed a filing. Mr. Chambers agreed to call the Maryland Department of Assessments & and Taxation to determine the status and to report back to the other members.
Mr. Clark then suggested that the members discuss activity on the Association forum. They each agreed that postings were down, but this seemed to be common to many aquarium forums. They agreed to monitor this matter further and to consider ways to increase postings.
Mr. Clark suggested that the members discuss the logistics of the monthly meetings of the Association. The members discussed the location of the meetings, whether another location would be an improvement, the provision of food, the auctions and raffles, the content of the meetings, and ways to increase attendance. The members agreed that the current format and location were good, but to consider ways to improve the meetings and increase attendance.
Mr. Clark then reported on the funds available in the Association’s bank account. He said that the Association was in adequate financial condition. The members then discussed the anticipated spending for 2017 and related matters, including developing a more formal budget.
Mr. Clark then raised the topic of various Association chair positions and whether the persons performing those roles were willing to continue in those positions. The members discussed the need to have additional help from the membership for the various functions and how to encourage members to participate.
Mr. Clark then asked if any of the members had additional matters to discuss. None of the members did. There being no further business or items to discuss, on motion duly made and seconded, the Meeting was adjourned.
/s/ Matthew A. Chambers
Matthew A. Chambers
Secretary
Minutes of a Meeting
of the Board of Directors
held on November 1, 2015
A meeting of the Board of Directors of the Capital Cichlid Association, Inc. was held at approximately 10 a.m. on November 1, 2015 at 14916 Perrywood Dr., Burtonsville, Maryland. Jon Clark, Matthew Chambers, Frank Cowherd, Tony Horos, Christine Keys, Manuel Moro, and Michael O’Shea, being a majority of the members of the Board, were present. Mr. Clark acted as Chairman of the Meeting and Mr. Chambers acted as Secretary of the Meeting for purposes of recording the minutes of the Meeting.
It was determined that notice of the Meeting was timely and properly provided to each Committee member and that a quorum was established for purposes of conducting the business to be presented, discussed, and acted on at the Meeting.
Mr. Clark brought the Meeting to order. Mr. Clark said that there were six items on the agenda: planning for the 2016 Big Fish Deal, the 2016 speaker schedule, Chairman succession planning, finances, chair positions, meeting logistics, and any other matters any of the members wished to raise.
Mr. Clark suggested that it would be appropriate first to consider the Big Fish Deal. Mr. Clark reported that he and Mr. Horos had met with the Gaithersburg Hilton representatives and had a productive meeting. He said that the proposed dates were March 4-6, 2016. Mr. Moro reported on his meeting with representatives of the Gaithersburg Holiday Inn. He noted that the location of the Holiday Inn was quite close to the Gaithersburg Hilton, so that they should be considered equivalent from that point of view. He said that he did not yet have a formal proposal from the Holiday Inn, but that he expected the proposal to be slightly less expensive than that of the Hilton. He said, however, that the Holiday Inn was perhaps not quite as nice a facility. The members discussed the merits of the two locations, including the probable differences in price. They also discussed whether it would be possible to host the Big Fish Deal on another date, but noted the likelihood of conflicts with other aquatic events and with other hotel events. They also discussed the past experience with the Gaithersburg Hilton. It was the consensus of the members that it would be appropriate to hold the Big Fish Deal March 4-6, 2016 at the Gaithersburg Hilton, subject to the final negotiation of the contractual terms.
Mr. Clark then said it would be appropriate to discuss the speakers for the Big Fish Deal. He proposed two prominent speakers who he believed would be willing to speak. The members then discussed those two speakers, other potential speakers, the range of topics to be covered, and related matters. Mr. Clark, Mr. Horos, and Ms. Keys agreed to contact some of the potential speakers.
Mr. Clark said that the members also should discuss the proposed program for the Big Fish Deal. He noted that the program had had in the past a children’s program, and aquarium beautiful competition, a rare fish auction, and a marketplace. The members discussed each of the programs and the mechanics of presenting them in 2016. It was the consensus of the members that each of these aspects of the program should be continued in 2016. Various board members agreed to take the lead on these aspects.
Mr. Clark said it would be appropriate for the Board to authorize him to formalize the arrangements with the Gaithersburg Hilton. Thereafter, on motion duly made and seconded, the following resolution was adopted unanimously:
RESOLVED, that the Association will hold the 2016 Big Fish Deal at the Gaithersburg Hilton March 4-6, 2016; and further
RESOLVED, that the officers of the Association are authorized to cause the Association to enter into a contract with the Gaithersburg Hilton on such terms and conditions as they deem appropriate; and further
RESOLVED, that the appropriate officers of the Association be, and each of them hereby is, authorized and directed to take such actions as they may determine to be necessary or appropriate in order to implement the actions authorized by the foregoing resolutions.
Mr. Clark then suggested that the members discuss the speaker schedule for 2016. They discussed the speakers they had committed, including the topics to be addressed, and identified other potential speakers. Various members agreed to contact potential speakers and to report back.
Mr. Clark then raised the topic of the Association’s filing status in the state of Maryland. He said that it was possible that the Association had missed a filing. Mr. Chambers agreed to call the Maryland Department of Assessments & and Taxation to determine the status and to report back to the other members.
Mr. Clark then suggested that the members discuss activity on the Association forum. They each agreed that postings were down, but this seemed to be common to many aquarium forums. They agreed to monitor this matter further and to consider ways to increase postings.
Mr. Clark suggested that the members discuss the logistics of the monthly meetings of the Association. The members discussed the location of the meetings, whether another location would be an improvement, the provision of food, the auctions and raffles, the content of the meetings, and ways to increase attendance. The members agreed that the current format and location were good, but to consider ways to improve the meetings and increase attendance.
Mr. Clark then reported on the funds available in the Association’s bank account. He said that the Association was in adequate financial condition. The members then discussed the anticipated spending for 2017 and related matters, including developing a more formal budget.
Mr. Clark then raised the topic of various Association chair positions and whether the persons performing those roles were willing to continue in those positions. The members discussed the need to have additional help from the membership for the various functions and how to encourage members to participate.
Mr. Clark then asked if any of the members had additional matters to discuss. None of the members did. There being no further business or items to discuss, on motion duly made and seconded, the Meeting was adjourned.
/s/ Matthew A. Chambers
Matthew A. Chambers
Secretary
