Pat Kelly
CCA Member
Minutes of the CCA Board Meeting, April 2nd, 2005
The Meeting was called to order at 11 a.m., after waiting a half hour for any other Board members to arrive.
Attendees: Francine Bethea, President
John Kim, Treasurer
Tracey Kelly, Secretary
Pat Kelly, Ways & Means Chair - Non-voting attendee
1. Speakers: Francine talked to Jeff Cardwell (sp?) at the NEC convention. He's an ACA/ Marine Land speaker and willing to speak at a CCA meeting. He lives in Indiana; the CCA would have to pay for his travel and possible his hotel stay. Francine will follow up.
2. CCA 2005 Schedule: The schedule must be filled in. Francine will begin contacting people.
April 9th - "Road Trip" to That Fish Place/That Pet Place in Lancaster, PA
May 14th - TBA
June - Julie __________ from Fry Babies on Catfish & Plecos. She recently confirmed.
July - Daniel Cohen on Lake Tanganyikas
August - TBA
September - Bill McReynolds (sp?) (John Kim to confirm)
October - TBA
November - TBA
December - Holiday Party @ _________'s house
3. Non-Profit Status: Francine talked to a lawyer, Evan Siegal. The filing fee averages $150.00. He would like a gift card from The Home Depot as payment for his services. He needs the following information from the CCA:
Titles of officers and directors
Articles of incorporation
Description of what the CCA does
Assets
Expected revenue
Source of finances
Average income and expenses, broken down
Postage costs
Chart of time spent by average member
Address
Web address
Main point of contact
Newsletter (Biotope)
Ad from Tropical Fish Hobbyist
Tax ID number
Check for IRS?
Tax return?
A motion was made to accept these terms. Approval was 3-0.
4. Membership: At this time, membership sits at 45 people. It was motioned that the membership year be changed from October through September, to January through December. The motion was seconded and approved by a vote of 3-0. Therefore, this year's membership will run through December 2005, with renewals beginning in January 2006.
5. New CCA Meeting Ideas:
(a) Pat suggested that we could have a three-house fish room tour once a year, choosing three members who live in fairly close proximity. This idea was tabled for now.
(B) Tracey asked if we could have a sign in/attendance sheet. It will provide a head count and help to foster who's who in the CCA. Also have visitors sign in. This was approved.
© Our mini auction has grown recently. John suggested that we ask for volunteer "runners" for the mini auctions. This will help John with the record keeping by freeing up Michelle to make change.
(d) Remind Members that they are welcome to bring refreshments.
(e) Ask Members for their comments/ideas/thoughts on how to improve the CCA.
(f) Box exchange with a club from another state. We bag & ship some CCA fish to them and they bag & ship some of their fish to us. This was tabled for now.
6. Website: The Members list hasn't been updated for 2 years. Is it necessary? It was moved that the Members names section on the website be eliminated. Motion was approved 3-0. The website needs to be updated. Christy has admin responsibility. She has added the companies who've donated goods to the CCA.
7. Biotope: Francine is starting the Biotope up again. We had several regular issues and then it fell by the way side. It's time to get back to it. Pat suggested that we mail it as well as have copies available for all Members at the monthly meetings. Pat will send out an E-mail message requesting articles from the Members. All related topics are welcome.
Submitted by:
Tracey L. Kelly
Secretary, CCA
The Meeting was called to order at 11 a.m., after waiting a half hour for any other Board members to arrive.
Attendees: Francine Bethea, President
John Kim, Treasurer
Tracey Kelly, Secretary
Pat Kelly, Ways & Means Chair - Non-voting attendee
1. Speakers: Francine talked to Jeff Cardwell (sp?) at the NEC convention. He's an ACA/ Marine Land speaker and willing to speak at a CCA meeting. He lives in Indiana; the CCA would have to pay for his travel and possible his hotel stay. Francine will follow up.
2. CCA 2005 Schedule: The schedule must be filled in. Francine will begin contacting people.
April 9th - "Road Trip" to That Fish Place/That Pet Place in Lancaster, PA
May 14th - TBA
June - Julie __________ from Fry Babies on Catfish & Plecos. She recently confirmed.
July - Daniel Cohen on Lake Tanganyikas
August - TBA
September - Bill McReynolds (sp?) (John Kim to confirm)
October - TBA
November - TBA
December - Holiday Party @ _________'s house
3. Non-Profit Status: Francine talked to a lawyer, Evan Siegal. The filing fee averages $150.00. He would like a gift card from The Home Depot as payment for his services. He needs the following information from the CCA:
Titles of officers and directors
Articles of incorporation
Description of what the CCA does
Assets
Expected revenue
Source of finances
Average income and expenses, broken down
Postage costs
Chart of time spent by average member
Address
Web address
Main point of contact
Newsletter (Biotope)
Ad from Tropical Fish Hobbyist
Tax ID number
Check for IRS?
Tax return?
A motion was made to accept these terms. Approval was 3-0.
4. Membership: At this time, membership sits at 45 people. It was motioned that the membership year be changed from October through September, to January through December. The motion was seconded and approved by a vote of 3-0. Therefore, this year's membership will run through December 2005, with renewals beginning in January 2006.
5. New CCA Meeting Ideas:
(a) Pat suggested that we could have a three-house fish room tour once a year, choosing three members who live in fairly close proximity. This idea was tabled for now.
(B) Tracey asked if we could have a sign in/attendance sheet. It will provide a head count and help to foster who's who in the CCA. Also have visitors sign in. This was approved.
© Our mini auction has grown recently. John suggested that we ask for volunteer "runners" for the mini auctions. This will help John with the record keeping by freeing up Michelle to make change.
(d) Remind Members that they are welcome to bring refreshments.
(e) Ask Members for their comments/ideas/thoughts on how to improve the CCA.
(f) Box exchange with a club from another state. We bag & ship some CCA fish to them and they bag & ship some of their fish to us. This was tabled for now.
6. Website: The Members list hasn't been updated for 2 years. Is it necessary? It was moved that the Members names section on the website be eliminated. Motion was approved 3-0. The website needs to be updated. Christy has admin responsibility. She has added the companies who've donated goods to the CCA.
7. Biotope: Francine is starting the Biotope up again. We had several regular issues and then it fell by the way side. It's time to get back to it. Pat suggested that we mail it as well as have copies available for all Members at the monthly meetings. Pat will send out an E-mail message requesting articles from the Members. All related topics are welcome.
Submitted by:
Tracey L. Kelly
Secretary, CCA